Carib WinBid
Procurement personnel and consultants
need access to information in an efficient, timely and cost-effective manner
customised to their needs. This is generally difficult in the Caribbean
since most information is accessible only by direct personal contact. SIS
has, therefore, developed the Carib WinBid System to fill that need.
These are some of the services that it
can supply:
Project
Intelligence
Skills
Intelligence
Marketing Intelligence
Procurement
Workshops
Bid
Preparation
Administrative
Support
- Project Intelligence.
This database is updated regularly since SIS scans the IFI databases
daily. Summaries are then placed in the contracts, approvals, and
pipelines pages of the SIS website. SIS on instructions from a client
will research all the available information on a project and produce a
report that will allow the client to make an informed decision about whether
or not to pursue the project further.
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- Skills Intelligence.
A current list of Caribbean and overseas consultants in each sector. The
Consultants' database contains both a full and one page CV summarising
the skills of the consultant. SIS can supply information on request to
both borrowers and lenders of IFI funds. Referrals are free of charge
for SIS consultants and members of the Caribbean Association of Consultants
(CAC).
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-
Marketing Intelligence.
Smoothing the "feast and famine" cycles of providing goods, works and
services depends on effective marketing. It is generally so time consuming and
expensive that only the largest companies with offices in the Caribbean do it on
a regular basis. SIS by spreading the cost over the whole range of sectors
supplies a service that effectively meets the needs of individual consultants or
companies irrespective of whether they are based in the Caribbean or not.
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- Procurement
Workshops.
An essential part of winning bids is being compliant with tender
procedures. Although all the international funding agencies have tried to
make their procurement procedures as user friendly as possible it still requires
significant effort to learn and customise them. SIS has worked with GIC
Ltd (UK) since 1997 providing training. It can supply courses that will
significantly cut the learning time and increase the number of bids won.
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- Bid
Preparation. Tracking from
the identification stage of the project cycle gives the best chance of
compiling a winning bid. Bids can be restricted, only a few
consultants or companies invited or public, being advertised in the
international and local media. SIS can assist by: a) collecting the bid
package, b) clarifying the terms of reference if necessary, c) working
with consultants to produce the technical and financial package, d)
collating the bid and ensuring that it is compliant with the terms of
reference, e) ensuring that the package is delivered on time, f) being
present at the opening if necessary and g) following up until a decision is
obtained.
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- Administrative Support.
This is a service that is required by anyone who lacks an extensive staff in
a country office. The need arises during country visits by procurement
staff and overseas consultants. It is also necessary for Caribbean
consultants when implementing a project.
SIS is continuously improving its
services to ensure that its clients increase both the number and value of the
contracts that they win.
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